event savvy tips + DIY hacks
Event savvy tools to keep you organized during the wedding planning process
2020 has been an unpredictable year filled with many obstacles beyond our control. My approach to challenges is to “get to work,” and turn all of my attention to the things that I can influence. My business has been the point of my focus and it’s amazing all that has been accomplished.
My vision is for 2021 to be the best year ever! It’s time for Joan Day Weddings to think BIG! We’ve been planning custom curated events since 2007, and as the single-owner, female entrepreneur, I have 20+ years in the hospitality and tourism industry to share. Knowledge is an invaluable commodity. It’s helpful tips to navigating contracts, how to select great vendors and avoiding the not such great ones, handpicking awesome templates and not losing time on those that hiccup when printing, and many other tried and true methods that come with this length of experience.
I want to broaden our influence and scope. Where does one begin? With the global pandemic closing down shops, stores, hair salons, and day-to-day business in general, everyone was scrambling to become a virtual resource. Fortunately, we’ve been planning and working remotely for years. Most of our clients live out of state, and need a home-based organization to assist with their wedding or event planning. Our mindset has always been custom, personalized services, delivered in-person, for day-of wedding or corporate events management, assisting with event decor, event flow, day-of setup, entertainment, and overall esthetics. Well … not anymore! It’s time to grow online and in a significant way.
Today, we’ve decided to broaden our scope, and cast a much larger net. We have established an online school, Joan Day’s Wedding Thread School hosted through Teachable.com. I am taking my business and experience to the next level. JD has jumped into the virtual world with both feet! Now offering exclusive membership to the Joan Day Wedding Thread School; an online informational and instructional school for DIY couples that wish to save funds on their wedding, but still have access to an expert at a small fraction of the cost. This is an option that a bride or groom can afford, no matter what their wedding budget or their location.
Also, we have established our own online store. We can now assist our clients with specialty items, such as groom’s gift and bridesmaids’ matching accessories, household goods, and a multitude of other options for couples. We have invested in a Cricut Maker and will be offering even greater design options for welcome baskets, custom favors, and detailed programs, or invitation ensembles.
I am excited to be launching our new journal, The Wedding Thread and coach others on how to host an event with style and grace. Hospitality is at the cornerstone of everything good. If you’ve got that one thing covered, the rest will follow. From my home to yours, welcome to The Wedding Thread.
My office has always been remote. Yes, even before COVID-19, I could claim myself as a virtual wedding planner. The beauty of event planning and design is that most of the efforts can be accomplished on a desktop, email, or over the phone. I spend a great deal of my day at the office managing and editing social media content and web promotions.
Items that all desk require is a good daily organizer – calendar. I keep both an electronic calendar and a paper calendar. It may be old-fashioned, but it really helps me keep appointments and due dates at front of mind. I am one for visual learning. That’s how things sink in best for me, personally. Everyone is different, but when it comes to weddings and complex events, the more details you can share in writing truly benefits all parties involved.
My daily planner is a year-in-planning calendar, which has a full month page layout and then 7-day week daily on the following pages. I can project next year’s events on a full year calendar, to place a “W” next to weddings and obligations so that I don’t inadvertently double book.
I find great calendars at HomeGoods or TJMaxx. They are my go-to’s for office accessories. I always find a cute cover and matching accessories at a slightly lower price, then if I had purchased them elsewhere. There are many resources online to keep you up to date. Google suite or Office365 have great calendars, which can be integrated with other applications for syncing.
Yes… you have to be organized in order to reduce anxiety and stress. Weddings, like most events, have many moving parts. On game-day, you’ll need to have your decor items labeled, someone in charge of seating, an aunt to cut the cake, and staff to serve your guests. Having these details in a spreadsheet and/or notebook is critical.
Organize your event, and the rest will follow. These are the tools we like to use most: AllSeated.com; WeddingWire.com; Honeybook.com; and Google Suite.